Policies

Tuition Refund Policy

Circumstances when Refund Payable Amount of Refund
Before program start date, institution receives a notice of withdrawal (applies to all students)
  • No later than seven days after student signed the enrolment contract, and
  • Before the program start date.
 100% tuition and all related fees, other than application fee. Related fees include: administrative fees, application fees, assessment fees, and fees charged for textbooks or other course materials.
  • At least 30 days before the later of:
    1. The Program Start Date
    2. The program start date in the enrolment contract.
 The college may retain up to 10% of tuition, to a maximum of $1,000. The college will refund fees paid for course materials if not provided to the student.
  • More than seven days after the student and institution signed the enrolment contract, and
  • Less than 30 days before the later of:
    1. The program start date in the most recent Letter of Acceptance (international students)
    2. The program start date in the enrolment contract.
 The college may retain up to 20% of tuition, to a maximum of $1,300. The college will refund fees paid for course materials if not provided to the student
After program start date, institution provides a notice of dismissal or receives a notice of withdrawal (applies to all students, except those enrolled in a program delivered solely by distance education)
  • After the program start date, and up to and including 10% of instruction hours have been provided.
The college may retain up to 30% of tuition. The college will refund fees paid for course materials if not provided to the student.
  • After the program start date, and after more than 10%, but before 30% of instruction hours, have been provided.
 The college may retain up to 50% of tuition. The college will refund fees paid for course materials if not provided to the student.
Student does not attend program – “no-show” (applies to all students except those enrolled in a program delivered solely by distance education)
  • Student does not attend the first 30% of the program.
 The college may retain up to 50% of the tuition.
The college will refund fees paid for course materials if not provided to the student.
Institution receives a refusal of study permit (applies to international students requiring a study permit):
  • Before 30% of instruction hours would have been provided, had the student started the program on the later of the following:
    1. The program start date in the most recent Letter of Acceptance
    2. The program start date in the enrolment contract
  • Student has not requested additional Letter(s) of Acceptance.
 100% tuition and all related fees, other than application fee.
After the program start date, student withdraws or is dismissed (applies to students enrolled in a program delivered solely by distance education):
  • Student completed up to 30% of the program.
 The college may retain up to 30% of the tuition. The college will refund fees paid for course materials if not provided to the student.
  • Student completed more than 30% but less than 50% of the program (based on evaluation provided to student).
The college may retain up to 50% of the tuition.
The college will refund fees paid for course materials if not provided to the student.
Student enrolled in a program without having met the admission requirements for the program
  • If the student did not misrepresent the student’s knowledge or skills when applying for admission and the registrar orders the institution to refund tuition and fees.
 100% tuition and all related fees, including application fees
Institution does not provide a work experience
  • The institution fails to provide the work experience within 30 days of the contract end date, unless the registrar determines the institution was prevented from doing so by circumstances beyond its control.
 100% tuition and all related fees, other than application fees

Institution must pay the tuition or fee refund within 30 days after receiving notice of withdrawal or refusal of study permit; providing a notice of dismissal, or the date on which the first 30% of the hours of instruction are provided (no-show). 

Sexual Misconduct Policy

Edison College Canada formerly known as Victoria College of Art is committed to the prevention of and appropriate response to sexual misconduct. Following is the description of our Sexual Misconduct Policy:

  1. Sexual misconduct refers to a spectrum of non-consensual sexual contact and behaviour including the following:
  • sexual assault;
  • sexual exploitation;
  • sexual harassment;
  • stalking;
  • indecent exposure;
  • voyeurism;
  • the distribution of a sexually explicit photograph or video of a person to one or more persons other than the person in the photograph or video without the consent of the person in the photograph or video and with the intent to distress the person in the photograph or video;
  • the attempt to commit an act of sexual misconduct; and
  • the threat to commit an act of sexual misconduct.
  1. A Complaint of sexual misconduct is different than a Report of sexual misconduct. A Complaint is when the victim/survivor discloses or chooses to tell someone at the institution of an incident of sexual misconduct in order to seek support, but may not want to make a formal report to police or the institution. A Report is a formal notification of an incident of sexual misconduct to someone at the institution accompanied by a request for action. A Report does not have to be made by the victim/survivor. 

 

  1. A student making a Complaint will be provided with resolution options and, if appropriate, accommodation, and will not be required or pressured to make a Report.
  2. The process for making a Complaint about sexual misconduct involving a student is as follows:
  • The administration at Edison College Canada takes all complaints about sexual misconduct very seriously, and treat the details shared with utmost confidence. In the case of an incident of sexual misconduct, the person who wishes to file a complaint can do so by emailing info@edisoncollege.ca or by calling (250) 598-5422. The President, Edward Jonathan of the college will be the primary contact for the report. The secondary contact is the Director of Operations, Sanjukta Pati. Both the contacts can be reached at info@edisoncollege.ca. 

 

  1. The process for responding to a complaint of sexual misconduct involving a student is as follows:
  • The college will swiftly take action, and work with the victim/survivor to fully understand the situation. The institution will take all reasonable steps to ensure the safety of the campus and the college community. 

 

  1. The process for making a Report of sexual misconduct involving a student is as follows:
  • In the case that a member of the college community wishes to file a formal report, they are asked to, in writing, detail the experience with as much detail as they are comfortable with, and then outline a request for action. In the case of an incident of sexual misconduct, the person who wishes to file a report can do so by emailing info@edisoncollege.ca. The President will be the primary contact for the report. Otherwise, the secondary administration contact can also be reached at info@edisoncollege.ca.

 

  1. The process for responding to a Report of sexual misconduct involving a student is as follows:
  • The staff at ECC pledges to do everything in their power to mitigate harm and make sure that claims will be fully investigated. During this time, all parties involved will be treated with dignity and respect, and there will be special care taken to ensure that the victim/survivor is feeling as safe as possible with all of the proceedings. After receiving the report, the administration team at ECC will review the report as quickly as possible and ensure that a response is formulated in a timely manner. 

 

  1. In all instances the institution will:
  • Ensure the safety of the victim/survivor. 
  • As appropriate, provide emergency numbers for on and off campus security (if applicable), law enforcement, medical assistance, mental health services, and other services. 
  • Respect the right of the individual to choose the services they consider most appropriate.
  1. It is contrary to this policy for an institution to retaliate, engage in reprisals or threaten to retaliate in relation to a Complaint or a Report.
  2. Any processes undertaken pursuant to this policy will be based on the principles of administrative fairness. All parties involved will be treated with dignity and respect. 
  3. All information related to a Complaint or Report is confidential and will not be shared without the written consent of the parties, subject to the following exceptions:
  • If an individual is at imminent risk of severe or life-threatening self-harm.
  • If an individual is at imminent risk of harming another.
  • There are reasonable grounds to believe that others in the institutional community may be at significant risk of harm based on the information provided.
  • Where reporting is required by law. 
  • Where it is necessary to ensure procedural fairness in an investigation or other response to a Complaint or Report.   

 

Edison College Canada is certified by the Private Training Institutions Branch (PTIB). Certified institutions must comply with regulatory requirements, including the requirement to have a Sexual Misconduct policy. For more information about PTIB, go to www.privatetraininginstitutions.gov.bc.ca.    

 

COVID-19 response

Edison College Canada has been committed to student and employee health and safety throughout the COVID-19 response by following the Provincial Health Office guidelines. We will continue to create and maintain a safe and rewarding learning environment and we encourage students and employees to visit these pages for updates.

Masks are not required in indoor spaces, but it is important that we recognize and respect those who choose to continue wearing a mask based on personal choice.

Stay at home if you are sick

If you are sick, please stay home. Consult the B.C. COVID-19 self-assessment tool to determine if COVID-19 testing is needed, and contact 811 or your healthcare provider for medical advice as necessary. 

If you do test positive for COVID-19, please notify your instructor(s) and follow provincial health guidance around self-isolation and monitoring and testing.